Export of goods from Poland to Ukraine: international transportation, customs clearance and brokerage services
The company TobiPaczka provides international logistics from Poland to Ukraine: we offer full truckloads (FTL), professional customs clearance and support for export operations.
Our core services
Cargo transportation from Poland to Ukraine
We take on shipments of any complexity: from a few pallets to large commercial consignments. Our own fleet lets us match the right vehicle to the specifics of any cargo.
Customs clearance for export from Poland to Ukraine
We offer end-to-end freight forwarding support for fast and lawful import of goods. Our experts will take over all customs formalities:
- we advise Polish suppliers on how to correctly complete export declarations;
- we fully handle import procedures and customs clearance on the territory of Ukraine;
- our in-house customs brokers ensure smooth border crossing, eliminating downtime, extra costs and bureaucratic risks.
Sales representative services in Poland
If a Polish counterparty does not handle export shipments or does not want to deal with paperwork, we will solve this problem:
- we help find reliable wholesale suppliers and sign contracts on your behalf;
- if needed, we buy goods from any Polish sellers through our European company and resell them to your Ukrainian legal entity;
- we take care of preparing export documentation and build the logistics route to Ukraine.
Delivery of parcels and goods from Poland to Ukraine for individuals
We work not only with large businesses but also provide a comfortable service for individuals. Fast, economical and with no overpayment:
- we deliver personal belongings, important documents and parcels;
- we arrange payment and bring purchases made in Polish online stores and at auctions;
- we process VAT refunds for purchases made in Poland, which gives you an extra benefit.
Comprehensive logistics solutions: our capabilities
We develop tailor-made delivery schemes based on the specifics of each order:
- Transportation of standard cargo: delivery of commercial consignments, palletized goods, building materials and industrial raw materials by standard trucks.
- Transportation of oversized and heavy cargo: professional delivery of large machinery, agricultural and construction equipment, as well as heavy industrial structures using specialized platforms and low-bed trailers.
- Delivery of bulk and agricultural cargo: transportation of grain crops, loose building materials and other bulk cargo by modern dump trailers.
- Consolidation of groupage cargo: combining small consignments at our warehouse in Poland and then shipping them to Ukraine in a single vehicle to optimize costs.
Transportation options
For companies regularly engaged in foreign trade, we offer two main formats of cooperation:
Full truckload (FTL)
This option involves dedicating a separate truck or specialized equipment exclusively to one client's needs. It is the most cost-effective and efficient way to move large consignments and oversized cargo.
Express delivery by cargo van
The optimal choice for urgent transportation of small commercial consignments or a few pallets. Transportation is carried out by cargo vans, which guarantees high speed along the route and fast customs clearance. The maximum cargo weight is limited to 1200 kg.
Cost of transportation services
We build the final price flexibly, based on your specific tasks and allocated budget.
Base rates
- Trucks (tractor with semi-trailer): from €800;
- Cargo vans: from €400;
- Low-bed trailers: from €1000;
- Refrigerated trucks: from €900.
The final cost is calculated individually and depends on the route mileage and the type of vehicle assigned. The base rate starts from €0.6 per kilometer. If there are border delays or forced downtime caused by the cargo owner, a downtime fee of €50–100 is charged for each day of waiting.
Factors that determine the final price
- Shared-load option: the "part-load" format lets you significantly reduce costs, since you only pay for the space actually occupied in the truck body.
- Cargo characteristics and class: transportation of dangerous (ADR), temperature-sensitive or oversized goods costs more, as it requires specialized vehicles, additional permits and extended insurance.
- Set of accompanying documentation: the need to prepare and verify international transport waybills, export declarations, customs documents and other permits.
Step-by-step international delivery process
Cargo delivery from Poland to Ukraine is organized according to a clear, well-established scenario that guarantees deadlines and reliability at every stage:
- Request processing and calculation: assessment of cargo parameters, selection of the most suitable vehicle and approval of the logistics route.
- Legal formalities and insurance: signing a freight forwarding agreement and issuing an insurance policy to fully protect the cargo financially.
- Vehicle dispatch and loading operations: arrival of the vehicle at the shipper's warehouse within the agreed timeframe.
- Export customs clearance: preparation and submission of export declarations, as well as issuing the international consignment note (CMR) on the territory of Poland.
- Transportation and border crossing: safe delivery along the route and passing border and customs control.
- Import clearance and cargo handover: carrying out customs procedures in Ukraine and final delivery to the consignee's warehouse.
Cost calculation for transportation
So that we can quickly prepare an accurate quote for delivery from Poland to Ukraine and confirm the availability of vehicles for your dates, please send a request to our manager, specifying the following details:
- Required vehicle type: curtain-side truck, low-bed trailer, refrigerated truck, dump truck or cargo van;
- Cargo characteristics: product name, exact weight, dimensions (length × width × height) and declared value;
- Logistics route: loading address in Poland, customs clearance point and final delivery address in Ukraine;
- Timing: preferred date range for loading operations;
- Payment terms and budget: bank transfer or cash payment, settlement procedure (prepayment or payment after unloading), and, if you wish, your target budget range.
Order cargo transportation
Contact us via any convenient messenger or the phone number provided. We will suggest logistics options for your needs, provide a free consultation and calculate the cost of transportation or a comprehensive turnkey export from Poland to Ukraine.
📞 Phone: +380‑68‑67‑32‑368
📧 Email: info@tobipaczka.com
Customs support for export shipments
In addition to transportation services, we provide comprehensive export support. This is a working format in which our company takes on every stage: from picking up the goods from the supplier in Poland to delivering them to your warehouse in Ukraine.
Main export support options
- Assistance from a European broker in Poland — our specialist helps you correctly purchase the goods and prepare all necessary export documentation.
- Support from a Ukrainian broker — our experts in Ukraine prepare import documents and ensure smooth customs clearance of the cargo.
- Comprehensive "turnkey export" service — you receive fully customs-cleared goods at your warehouse in Ukraine, without having to delve into customs details.
What comprehensive export support includes
- Audit and contract preparation: verification of the foreign supplier's reliability, agreement on delivery terms, selection of the optimal Incoterms rules and legal execution of the foreign trade contract.
- Transport logistics: development of an efficient route, selection of suitable vehicles, monitoring of cargo movement along the entire route and its insurance.
- Customs clearance: professional broker work, classification of goods by HS/CN codes, accurate calculation of Ukrainian duties and taxes, and submission of the customs declaration.
- Certification and permits: preparation of documents required for the lawful import and sale of products in Ukraine, as well as assistance with phytosanitary, veterinary and other types of state control.
How to order the service
To calculate the cost of comprehensive export from Poland to Ukraine, send our manager the following information:
- commercial invoice and packing list;
- weight and dimensions of the goods;
- exact address and contact details for cargo pickup;
- delivery basis according to Incoterms rules.
Please also specify your preferred format of cooperation: assistance with purchasing the goods; arranging export procedures in Poland; transportation to the border only; customs clearance in Ukraine; or comprehensive turnkey support.
Sales representative services in Poland: support for foreign trade transactions
Actively involved in international trade? We help build uninterrupted supply chains, cut costs and mitigate commercial risks. Our specialists act as your sales agent in Poland, providing reliable representation of your interests in the local market.
- Finding counterparties: we will find reliable Polish distributors and manufacturers, negotiating the most attractive wholesale net prices for you.
- Purchasing through a European legal entity: if needed, we buy various product items through our company in the European Union, consolidate consignments and prepare them for shipment with a full set of export documentation.
The goods purchasing service is critically important when a Polish counterparty does not carry out export activities to Ukraine. In this case, our European company purchases the products, registers them on its balance sheet, then independently handles the export and sells the goods to your company. The commission for this service is 6%.
- Legal support: we provide legal assistance when concluding foreign trade contracts in strict compliance with international law.
- Transport logistics: we organize transportation within Poland, as well as international delivery to the final destination in Ukraine.
- Customs procedures: we take on brokerage formalities, prepare the required set of documents and ensure successful customs clearance on the territory of Ukraine.
Frequently asked questions
You can find the list of frequently asked questions and their answers in the dedicated section: Questions about international cargo delivery to Ukraine.